Successful applicants

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

If your project is awarded a Opstart grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The grant is paid in one instalment. Payment is requested via My Page

Remember to apply for payment to your project no later than Monday, 22 June, to receive the money before the Summer holiday. Our office in Copenhagen is closed between 29 June and 9 August.

Important: We know that many projects are affected by the situation with the corona virus. The fund is open for all kinds of project changes caused by the situation. If your project has changed significantly please send us a description of the changes together with a new project plan or schedule on My Page before requesting the payment.

After you have got approval from us

Instalment

You need to request the payment on My Page once you have received a positive response from us. The whole grant will be paid in a singe instalment. It may take up to 10 working days before the money reaches your account. The payment request must be sent no later than one year after the date you received the decision from the fund.

The project is run

You run your project after the plan. Remember to inform us about changes and to use the fund's logo when publishing and presenting your project.

Final report

Remember to send the final report in one month after you have finished your project. The final report is submitted via My Page.

 

Project results and final report:

Within three months from the end of the Opstart project, you must account for the project’s outcomes, future perspectives and the project's economy using a report form. The final report is to be filled in and submitted via My Page. As part of this process, you sign a binding declaration that you used the funds for the purpose specified in the application. The end date is the date you have given in the application.

Reimbursement requirement:

If the grant is used for purposes other than those described in the application, the Fund may reduce the amount or require that the full amount is repaid. The Fund can also claim back the grant if it hasn't received the final report in the given time.

If any money is left over, the Fund has the right to claim its share of the surplus. The Fund's share of any surplus will correspond to its share of overall project funding.

If the money is not repaid, the case will be put in the hands of a debt collection Agency.

Random spot checks:

Each year, a number of Opstart recipients are selected for random spot checks – so remember to keep all your accounts!

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

From 1 January 2020, the Fund will follow a new, simplified payment model. The new model applies only to new funding commitments from 2020. All projects for which funding has been granted before 2020 will follow the previous payment model until the conclusion of the project. You can read instructions for the previous payment model here.

Remember to apply for payment to your project no later than Monday, 22 June, to receive the money before the Summer holiday. Our office in Copenhagen is closed between 29 June and 9 August.

Important: We know that many projects are affected by the situation with the corona virus. The fund is open for all kinds of project changes caused by the situation. If your project has changed significantly please send us a description of the changes together with a new project plan or schedule on My Page before requesting the payment.

For grants up to and including DKK 100,000, or a project period of less than six months

Instalment

You need to request the payment via My Page. You confirm whether the project is proceeding as planned and provide documentation for any specific terms and conditions attached to your grant. You will also need to attach a bank verification letter confirming that the stated bank acocunt belongs to the grant recipient. You must request the first instalment no later than one year after you received the decision from the fund.

The project is run

You run your project. Significant changes in your project must be approved in advance by the fund. Be sure to credit the Nordic Culture Fund and use the fund's logo when publishing and presenting your project.

Final report

Remember to send the final report in three months of the project completion date. You include a description of the key lessons learned in terms of Nordic co-operation. For grants over DKK 200,000, an audit must be included.

For grants over DKK 100,000 and the project period longer than 6 months

1. instalment

You need to request the payment via My Page. You confirm whether the project is proceeding as planned and provide documentation for any specific terms and conditions attached to your grant. You will also need to attach a bank verification letter confirming that the stated bank acocunt belongs to the grant recipient. You must request the first instalment no later than one year after you received the decision from the fund.

The project is run

You run your project. Significant changes in your project must be approved in advance by the fund. Be sure to credit the Nordic Culture Fund and use the fund's logo when publishing and presenting your project.

2. instalment

2. instalment is paid automatically at the project’s halfway point.

Final report

Remember to send the final report in three months of the project completion date. You include a description of the key lessons learned in terms of Nordic co-operation. For grants over DKK 200,000 an audit must be included.

INSTRUCTIONS FOR PAYMENT, REPORTING AND ACCOUNTING

What if the project changes?

Significant changes in your project, in relation to the application submitted, must be approved in advance by the Secretariat. Significant changes are those, for example, that relate to Nordic Participants (i.e. main Nordic partners in the project) or to the duration of the project.

You should also contact the Fund if you pass formal responsibility for the project to any other party or parties, and if the project manager is replaced. Minor changes to participants, timetable or programme do not require approval by the Secretariat. Please remember to state the project’s case number whenever you contact the Secretariat.

If the grant is used for purposes other than those described in the application, the Fund may reduce the amount or require that the full amount is repaid. If any money is left over, the Fund has the right to claim its share of the surplus. The Fund's share of any surplus will correspond to its share of overall project funding. If the money is not repaid, the case will be put in the hands of a debt collection agency.

Accounts

The cost items may not be rounded. They must correspond to the actual costs of the project, which must have underlying appendix.

Remember to keep the documentation of your accounts

The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, are entitled to request documentation of your accounts up to five years after they were submitted. This means that you must keep all records for five years after submission, regardless of the amount involved.

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. This means that you have been appointed as a Puls organizer and that you are included in the Nordic Culture Fund's music initiative Puls. Initially, you have been appointed as a puls organizer for a three-year period.

Below you will find instructions for payment, reporting and accounting for your puls projects.

1. Changes to the project
The funding may only be used for the purposes described in your application.

Up to one-third of the music programme outlined in the application may be altered without consulting the Nordic Culture Fund, provided that the programme continues to meet the Puls criteria. If the changes exceed one-third of the programme, approval must be sought from the Fund.

All programme changes must be submitted to puls@norden.org, so that the Fund is in a position to document the concerts and artists covered by Puls

You must contact the Fund if you want to reassign formal responsibility for the project or if you replace the project manager.


2. Specific conditions
Specific conditions are associated with your funding. These are listed in your funding letter. You must meet these special conditions before any money is paid out.


3. Payments
Instalments are paid in response to requests via My Page. You are entitled to request payment of the full amount once your funding has been approved and you have fulfilled the conditions. Use the same username that you used when you submitted the application. You must apply for payment before the first concert is staged.

My Page is found at: https://projekt.nordiskkulturfond.org/


4. Annual evaluations and continuation of the puls programme
When you apply for a funding of your new music programme for 2018 and 2019, you must submit a short evaluation of your work on Puls to date. The continuation form for 2018-2019 must be submitted by 16th of April 2018. The yearly report for the puls concerts in 2017-2018 should be submitted by 1st of October 2018.


5. Annual accounts
As a part of the yearly report you must also submit annual accounts for your Puls project, and these must be approved by the Fund. 

If the accounts are not in Danish kroner (DKK), you must state the currency and the exchange rate at which they were calculated.

The project manager must sign the accounts by hand.


6. Final report and accounts
At the end of your Puls project, you must write a report and submit annual accounts covering the final instalment of your funding. The report must be submitted via My Page within three months of the end of the project.

The final accounts are subject to the same requirements as the annual accounts with regard to currency, date and signature.

NOTE: The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, may require that you provide accounts for random control checks for up to five years after submission of your final reports. This means that, regardless of the amounts involved, you must keep all records for five years after the end of the project.


7. Auditing rules for funding over DKK 200,000
p.a.
Puls projects that receive more than DKK 200,000 p.a. must be audited and certified by a state-registered, approved or authorised auditor.

The Fund provides specific guidance for auditors on its website.


8. Claims for reimbursement
If the funding is used for purposes other than those described in the application, the Fund may reduce the funding or require the full amount to be repaid. The Fund may also demand repayment of funding if the project exceeds the deadline for submission of the final report, accounts or audit.

If any money is left over, the Fund has the right to claim its share of the surplus. The Fund’s share of any surplus will correspond to its share of overall project funding.

If the money is not repaid, the case will be referred to a debt-collection agency.


9. Crediting puls
You must use the Puls logo for all concerts and associated publicity. The logo is available on the website (here), along with instructions for correctly crediting Puls.

We encourage you to share your Puls activities on the Facebook page: https://www.facebook.com/pulsnordiclivemusic/

In connection with all payment requests, the grant recipient must attach account documentation from the bank (bank verification letter) confirming that the account into which the funding is to be paid to belongs to the grant recipient.

A bank verification letter is a document issued by the grant recipients bank. The letter confirms that the stated account belongs to the grant recipient and contains information such as:

  • The recipient’s name, address, person/organization number and bank account. If the grant is paid to a Danish bank account you must state the registration and account number instead of IBAN
  • The bank’s name, address and person/organization number
  • Contact person at the bank if we need to get in contact with the bank
  • Issuing date
  • The letter must be signed or stamped by the bank and should be sent as a PDF
  • It must be written in English or Scandinavian
  • Information regarding currency of the payment in case your bank doesn’t accept payments in Danish Krones DKK.

If you have already submitted a certificate in connection with a previously received grant, and the account information has not changed, the system will recognise the information and notify you of this. If this is the case, you do not need to upload the certificate again.

Upload a standard model for the letter here. You can either use this document or ask for one from your bank. 

Remember to credit the Nordic Culture Fund when publicising and presenting your project. You must use the Fund’s logo wherever possible.

Credits must appear on all written materials and on websites and digital media.

The logo is in standard format. The scale must not be changed.

The Fund's logo
For print
Nordic Culture Fund Norden, black file format.

For digital use/web: 
Nordisk Culture Fund Norden, RGB, JPEG

Puls
For print:
Puls LOGO black (ai)
Puls LOGO white (ai)
Puls LOGO black with descriptor (ai)
Puls LOGO white with descriptor (ai)

For digital use/web:
Puls LOGO black (png)
Puls LOGO white (png)
Puls LOGO black with descriptor (png)
Puls LOGO white with descriptor (png)