Successful applicants

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding. Please note that you must request the first instalment no later than one year after the date you received the decision by the Fund. Payment is requested via My Page.

SPECIFIC CONDITIONS FOR THE GRANT?

There may be specific conditions attached to your funding. You must meet these conditions before we are able to pay out your funding instalments. Your documentation must be submitted online via My Page when you request payment of the first instalment. The specific conditions are set out in the e-mail from the Fund.

CHANGES TO THE PROJECT?

Important: We know that many projects are affected by the situation with the corona virus. The fund is open for all kinds of project changes caused by the situation. If your project has changed significantly please send us a description of the changes together with a new project plan or schedule on My Page before requesting the payment.

Funding may be used only for the purposes described in the application. Significant changes to the submitted application must be approved in advance by the Fund's secretariat. For example, significant changes in:

  • the Nordic countries taking part
  • partners
  • project period
  • budget

You must also contact the Fund if you want to assign formal responsibility for the project to someone else, or if you replace the project manager. Minor changes to participants, timetable or programme do not require approval by the Secretariat.

Funding will be paid on one or two instalments, depending on the amount involved and the type and length of the project

1.

FUNDING WILL BE PAID IN A SINGLE INSTALMENT IN THE CASE OF:

  • Opstart and Globus Opstart projects
  • Project Funding when the grant is up to and including DKK 100,000, or a project period is less than six months
2.

FUNDING WILL BE PAID IN TWO INSTALMENTS IN THE CASE OF:

  • Project Funding when the grant is more than DKK 100,000 and the project period is longer than six months

1. The process for the grants that are paid in a single instalment

Payment request

You need to request the payment via My Page. You confirm whether the project is proceeding as planned and provide documentation for any specific terms and conditions attached to your grant. You will also need to attach a bank verification letter. You must request the first instalment no later than one year after you received the decision from the fund. It may take up to 10 working days before the money reaches your account.

The project is run

You run your project. Significant changes in your project must be approved in advance by the fund. Be sure to credit the Nordic Culture Fund and use the fund's logo when publishing and presenting your project.

Final report

Remember to send the final report in three months of the project completion date. For grants over DKK 200,000, an audit must be included. The final report is submitted via My Page.

2. The process for the grants that are paid in two instalments

The first payment request

You need to request the payment via My Page. You confirm whether the project is proceeding as planned and provide documentation for any specific terms and conditions attached to your grant. You will also need to attach a bank verification letter. You must request the first instalment no later than one year after you received the decision from the fund. It may take up to 10 working days before the money reaches your account.

The project is run

You run your project. Significant changes in your project must be approved in advance by the fund. Be sure to credit the Nordic Culture Fund and use the fund's logo when publishing and presenting your project.

2. instalment

2. instalment is paid automatically at the project’s halfway point.

Final report

Remember to send the final report in three months of the project completion date. For grants over DKK 200,000, an audit must be included. The final report is submitted via My Page.

The final report and project accounts must be submitted within three months of the project completion date. The completion date is the date you stated in the application, unless the Fund has approved a new completion date, in which case the new date will apply.

FINAL ACCOUNTS

The final accounts must include:

  • Heading: Project Accounts:
    Notice that you must present your project’s final accounts, not the budget, and name the file accordingly.
  • The project’s budget:
    Present the project’s planned, approved budget, the realized numbers and the difference.
  • Currency:
    All income and expenses must be stated in the same currency. All funding from the Nordic Culture Fund is allocated in Danish kroner (DKK). If the final accounts are not presented in DKK, it must be stated which exchange rate has been applied between DKK and the other currency.
  • Incomes:
    Present all income in your project, not only the grant from the fund. You must include every instalment for your grant. Include also in kind. There is no requirement for co-financing of projects supported by the Opstart programmes – follow your budget.
  • Expenses:
    All expenses in your project, also in kind. The cost items may not be rounded and they must correspond to the actual costs of the project and your documentation.
  • Result:
    If the result is more/less than 0, include a comment on the result. In case of surplus, the Fund will get back to you about refunding the Fund’s share of the surplus.
  • Date & place
  • The project leader’s handwritten signature & name of the signatory

 

Accounts template

DOCUMENTATION AND RANDOM SPOT CHECKS
  • The Nordic Culture Fund choose every year several awarded applicants to provide accounts for random control checks. The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund's accounts, may require you to provide accounts for random control checks for up to five years after submission of your final reports.
  • It is important to save any invoice, receipt and other documentation that verifies purchases/services/fees in the project.
  • In kind: voluntary work must be documented with a calculation of working hours, and free use of venues or tools etc. with documentation/calculation of the monetary value.
  • Consider that the saved documentations must be legible for five years. Scan or photograph the documents if needed.
REQUIREMENT FOR AUDIT FOR FUNDING OVER DKK 200,000

Funding up to DKK 200,000 is exempt from the audit requirement. The project may also be selected for random control checks, in which case it will be audited by the Fund.

All grants over DKK 200,000 must be audited and certified by a registered/accredited or certified auditor.

If your project is to be audited, your accountant should read the Fund's auditing guidelines.

Separate audits are not required for projects where the funding recipient is an institution that reports directly to the Nordic Council of Ministers.

CLAIMS FOR REIMBURSEMENT

If the funding is used for purposes other than those described in the application, the Fund may reduce the funding or require the full amount to be repaid. The Fund may also demand repayment of funding if the project exceeds the deadline for submission of the final report with attached accounts and any audit.

If the accounts are in surplus, the Fund has the right to claim its share of the surplus to be repaid. The Fund's share of any surplus is equal to its proportion of the project's total funding.

If the repayment is not made, the Fund will put the case in the hands of a debt collection agency.

The final report is submitted via My Page. Remember that you need to confirm with your signature that you have used the grant for the purposes described in the application.

In connection with all payment requests, the grant recipient must attach account documentation from the bank (bank verification letter) confirming that the account into which the funding is to be paid to belongs to the grant recipient.

A bank verification letter is a document issued by the grant recipients bank. The letter confirms that the stated account belongs to the grant recipient and contains information such as:

  • The recipient’s complete name, address, person/organization number and bank account, incl: BIC/SWIFT, IBAN (Europa) or clearing-code (not Europe); If the grant is paid to a Danish bank account you must state the registration and account number instead of IBAN
  • The bank’s name, address and person/organization number
  • Contact person at the bank if we need to get in contact with the bank
  • Issuing date
  • The letter must be signed or stamped by the bank and should be sent as a PDF
  • It must be written in English or Scandinavian
  • Information regarding currency of the payment in case your bank doesn’t accept payments in Danish Krones DKK.

Please note! The bank verification letter should not be more than one month old when it is submitted. You must submit a new verification letter if you change your bank account or wish to get the installment paid to another account than before.

Remember to credit the Nordic Culture Fund when publicising and presenting your project. You must use the Fund’s logo wherever possible.

Credits must appear on all written materials and on websites and digital media.

The logo is in standard format. The scale must not be changed.

The Fund's logo
For print:
Nordic Culture Fund Norden, black file format.

For digital use/web: 
Nordisk Culture Fund Norden, RGB, JPEG

Globus Opstart
For print:
Globus Opstart LOGO black (ai)
Globus Opstart LOGO white (ai)

For digital use/web:
Globus Opstart LOGO black RBG (jpg)
Globus Opstart LOGO black CMYK (jpg)
Globus Opstart LOGO black RBG (png)
Globus Opstart LOGO white RGB (png)

Puls
For print:
Puls LOGO black (ai)
Puls LOGO white (ai)
Puls LOGO black with descriptor (ai)
Puls LOGO white with descriptor (ai)

For digital use/web:
Puls LOGO black (png)
Puls LOGO white (png)
Puls LOGO black with descriptor (png)
Puls LOGO white with descriptor (png)

If you are approved to continue as a Puls promoter in 2020-2021, you will receive an e-mail stipulating the amount and the conditions attached. In the boxes below, it is described how you request instalments, and how you live up to the Nordic Culture Fund's rules for the grant.

You will be appointed as a Puls promoter for the rest of 2020 and until July 2021.

PAYMENT OF THE GRANT

The grant can be paid as soon as you have received notification of our decision. Payment is requested via My Page. You must confirm that the project is proceeding as per the application.

You should also provide documentation for any specific terms and conditions attached to your grant.

Finally, enter your bank account information, a so-called bank verification (read more here), and show how you will credit the Fund for its support.

The processing time for instalments is usually 10 working days.

SPECIFIC CONDITIONS FOR PULS FUNDING

You must actively contribute to the marketing of Puls.

You must attend the yearly Puls network meeting. Unfortunately, it is not possible to meet in Reykjavik in November 2020 as planned due to Covid-19. The meeting is postponed until November 2021.

You have to send updates on an ongoing basis regarding the confirmed artists that you present as part of your Puls music programme.

Each year, you have to submit a final report and accounts.

CHANGES IN MY PROJECT

Significant changes in your project, in relation to the application submitted, must be approved in advance by the fund's secretariat.

Up to one-third of the music programme outlined in the application may be altered without consulting the Nordic Culture Fund, provided that the programme continues to meet Puls' criteria.

You should also contact the fund if you pass formal responsibility for the project to any other party or parties, and if the project manager is replaced.

If the grant is used for purposes other than those described in the application, the fund may reduce the amount or require that the full amount is repaid.

Final reports and accounts
When your Puls project is finalized, you must submit a report and accounts for the grant. The report is to be submitted through My Page at latest 3 months after the project has ended.

DEMANDS FOR THE ACCOUNTS

The accounts in the report form at My Page must be in Danish kroner (DKK).

Furthermore, accounts that are signed and dated must be attached in the final report form. They must be signed by the project manager or another person in charge. If the accounts are not in Danish kroner (DKK), you must state the currency and the exchange rate at which they were calculated.

The cost items may not be rounded. They must correspond to the actual costs of the project, which must have underlying appendix.

SURPLUS

If any money is left over, the fund has the right to claim its share of the surplus. The fund's share of any surplus will correspond to its share of overall project funding. If the money is not repaid, the case will be put in the hands of a debt collection agency.

If the Puls project has a surplus, and there has been the required level of co-financing of at least 50 % for the Puls concerts, the Nordic Culture Fund will not require its share of the surplus to be repaid.

AUDITING RULES FOR FUNDING OVER DKK 200,000 P.A.

Puls projects that receive more than DKK 200,000 p.a. must be audited and certified by a state-registered, approved or authorised auditor.

The fund provides specific guidance for auditors on its website.

REMEMBER TO SAVE THE DOCUMENTATION OF YOUR ACCOUNTS

The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, are entitled to request documentation of your accounts up to five years after they were submitted. This means that you must keep all records for five years after submission, regardless of the amount involved.

RESERVATIONS FOR THE PULS SUPPORT

The Nordic Culture Fund has the right to claim back the funding granted to an individual Puls promoter at any time if the promoter no longer meets the criteria for the Puls initiative. The fund may also demand repayment of funding if the Puls promoter's concert program for a given year does not meet the criteria for Puls.