Succesful applicants

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. The e-mail will tell you how to request payment of instalments and how to comply with the Nordic Culture Fund’s rules for the use of funding.

FOR GRANTS OF DKK 200,000 OR LESS

1. INSTALMENT 85%

1. instalment (85%) is paid on receipt of a request via My Page

The project is run

You run your project

LAST INSTALMENT 15%

Final instalment (15%) is paid when the Fund has approved the final report and project accounts. These must be uploaded within three months of the project completion date.

FOR GRANTS OVER DKK 200.000

1. INSTALMENT 40%

1. instalment (40%) is paid in response to a request via My Page

THE PROJECT IS RUN

You run your project

2. INSTALMENT 45%

2. instalment (45%) is paid in response to a request submitted at the project’s halfway point 

3. INSTALMENT 15%

Final instalment (15%) is paid when the Fund has approved the final report and project accounts. These must be uploaded within three months of the project completion date. 

Instalment 1

Instalment 1 can be paid as soon as you have received notification of our decision. Payment is requested via My Page. You must confirm that the project is proceeding as per the application (particularly in relation to Nordic participation). You should also provide documentation for any specific terms and conditions attached to your grant (e.g., list of participants, confirmed programme or timetable). Finally, enter your account information and show how you will credit the Fund for its support.

The processing time for Instalment 1 is usually 10 working days.

Instalment 2 for grants of DKK 200,000 or less

Within three months of the completion date specified in the application, you should log on to My Page and enter the required information about the project on the final report form.  You must include a description of the key lessons learned in terms of Nordic co-operation. Finally, upload the accounts, showing the project's total income and expenses.

It is a good idea to use our template accounts, although this is not a requirement.

It usually takes 10 working days to process this and the final instalment is always 15% of the total grant.

 

Instalment 2 for grants of more than DKK 200,000

If you have received more than DKK 200,000, your grant will be paid in three instalments. Approximately halfway through the project, log in with your user profile on My Page and confirm that the project is proceeding as planned. You should indicate whether there have been changes since Instalment 1.

It usually takes 10 working days to process Instalment 2. This instalment is 45% of the total grant.

Instalment 3 for grants of more than DKK 200,000

Within three months of the completion date specified in the application, log on to My Page and enter information on the final report form for completion of the project. You must also describe the key lessons learned in terms of Nordic co-operation. Finally, upload your accounts showing the project's total income and expenses.  It is a good idea to use our template accounts, although this is not a requirement.

For grants over DKK 200,000, an audit must be included.

It usually takes 10 working days to process these and the final instalment is always 15% of the total grant.

 

What if the project changes?

Significant changes in your project, in relation to the application submitted, must be approved in advance by the Secretariat. Significant changes are those, for example, that relate to Nordic Participants (i.e. main Nordic partners in the project) or to the duration of the project.

You should also contact the Fund if you pass formal responsibility for the project to any other party or parties, and if the project manager is replaced. Minor changes to participants, timetable or programme do not require approval by the Secretariat. Please remember to state the project’s case number whenever you contact the Secretariat.

If the grant is used for purposes other than those described in the application, the Fund may reduce the amount or require that the full amount is repaid. If any money is left over, the Fund has the right to claim its share of the surplus. The Fund's share of any surplus will correspond to its share of overall project funding. If the money is not repaid, the case will be put in the hands of a debt collection agency.

Account

The cost items may not be rounded. They must correspond to the actual costs of the project, which must have underlying appendix.

Remember to keep the documentation of your accounts

The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, are entitled to request documentation of your accounts up to five years after they were submitted. This means that you must keep all records for five years after submission, regardless of the amount involved.

Remember to credit the Nordic Culture Fund when publicising and presenting your project. You must use the Fund’s logo wherever possible.

Credits must appear on all written materials and on websites and digital media.

The logo is in standard format. The scale must not be changed.

The Fund's logo
For print
Nordic Culture Fund Norden, black file format.

For digital use/web: 
Nordisk Culture Fund Norden, RGB, JPEG

HANDMADE
For print:
HANDMADE LOGO black (ai)
HANDMADE LOGO white (ai)

For digital use/web:
HANDMADE LOGO black (png)
HANDMADE LOGO white (png)

puls
For print:
puls LOGO black (ai)
puls LOGO white (ai)
puls LOGO black with descriptor (ai)
puls LOGO white with descriptor (ai)

For digital use/web:
puls LOGO black (png)
puls LOGO white (png)
puls LOGO black with descriptor (png)
puls LOGO white with descriptor (png)

If your project is awarded a grant from the Nordic Culture Fund, you will receive an e-mail stipulating the amount and the conditions attached. This means that you have been appointed as a puls organizer and that you are included in the Nordic Culture Fund's music initiative puls. Initially, you have been appointed as a puls organizer for a three-year period.

Below you will find instructions for payment, reporting and accounting for your puls projects. You can also download them as PDF.

1. Changes to the project
The funding may only be used for the purposes described in your application.

Up to one-third of the music programme outlined in the application may be altered without consulting the Nordic Culture Fund, provided that the programme continues to meet the puls criteria. If the changes exceed one-third of the programme, approval must be sought from the Fund.

All programme changes must be submitted to puls@norden.org, so that the Fund is in a position to document the concerts and artists covered by puls

You must contact the Fund if you want to reassign formal responsibility for the project or if you replace the project manager.


2. Specific conditions
Specific conditions are associated with your funding. These are listed in your funding letter. You must meet these special conditions before any money is paid out.


3. Payments
Instalments are paid in response to requests via My Page. You are entitled to request payment of the full amount once your funding has been approved and you have fulfilled the conditions. Use the same username that you used when you submitted the application. You must apply for payment before the first concert is staged.

My Page is found at: https://projekt.nordiskkulturfond.org/


4. Annual evaluations and continuation of the puls programme
When you apply for a funding of your new music programme for 2018 and 2019, you must evaluate your work on puls to date. The Fund will provide an evaluation form and a new application form. You must submit them by a deadline stipulated by the Fund (expected to be spring 2018 and spring 2019).


5. Annual accounts
You must submit annual accounts for your puls project, and these must be approved by the Fund. The final accounts must be submitted within three months of the last puls concert.

If the accounts are not in Danish kroner (DKK), you must state the currency and the exchange rate at which they were calculated.

The project manager must sign the accounts by hand.


6. Final report and accounts
At the end of your puls project, you must write a report and submit annual accounts covering the final instalment of your funding. The report must be submitted via My Page within three months of the end of the project.

The final accounts are subject to the same requirements as the annual accounts with regard to currency, date and signature.

NOTE: The Nordic Culture Fund and the Danish National Audit Office, which audits the Fund’s accounts, may require that you provide accounts for random control checks for up to five years after submission of your final reports. This means that, regardless of the amounts involved, you must keep all records for five years after the end of the project.


7. Auditing rules for funding over DKK 200,000 p.a.
puls projects that receive more than DKK 200,000 p.a. must be audited and certified by a state-registered, approved or authorised auditor.

The Fund provides specific guidance for auditors on its website.


8. Claims for reimbursement
If the funding is used for purposes other than those described in the application, the Fund may reduce the funding or require the full amount to be repaid. The Fund may also demand repayment of funding if the project exceeds the deadline for submission of the final report, accounts or audit.

If any money is left over, the Fund has the right to claim its share of the surplus. The Fund’s share of any surplus will correspond to its share of overall project funding.

If the money is not repaid, the case will be referred to a debt-collection agency.


9. Crediting puls
You must use the puls logo for all concerts and associated publicity. The logo is available on the website (here), along with instructions for correctly crediting puls.

We encourage you to share your puls activities on the Facebook page: https://www.facebook.com/pulsnordiclivemusic/